Okta Workflows (Azuqua)

I use Okta for single sign-on. This is a very useful application for us so far. We are using multiple tools, software, and applications that are listed/added under Okta which gives us a seamless login experience.

Azuqua is being used by the IT department to automate tasks primarily in Smartsheet. In addition, there are many limitations in Smartsheet, so Azuqua provides a background extension to Smartsheet functionality (e.g.: automatically cleaning out old discussions/comments, providing cell update timestamps, and other tasks using webhooks and API calls).

We're only using it within our department. The primary use case we had for using Azuqua was to consolidate Smartsheets. However, because we were kept adding to the number of Smartsheets we found Azuqua could not easily scale and therefore we have abandoned this use case. Our second use case was for 1-click update requests. This is where Azuqua is extremely beneficial as it is saving a lot of time in creating the update request. We have to send out multiple update requests based on standard wording but having to create those manually is very time-consuming. We can now check a box in Smartsheet and Azuqua will automatically generate and send the update request.

I am utilizing Azuqua to handle information flow cross-functionally both within my department and team. The flexibility, easy learning curve and depth of the product saves many hours of "busy work".

We implemented Oracle Cloud and we used Azuqua to integrate Salesforce with Oracle so that we could pull in invoice information.

We use Azuqua to integrate multiple systems including Workfront, GitHub, Slack, etc., to support a handful of processes including ticket issue creation and reminder messages.

In the service of a Digital Asset Management system and complementary Project Management tool, Azuqua is employed for API calls between separate databases to automate function triggers within the integrated tools.

In our business, we use the Google Apps for Work Plattform for emails, storage in the cloud, etc. We implemented Azuqua to provide a solution to one of our most important customers. We had the need to retrieve data from emails coming from an automated system that we implemented in a chemical plant. This system generates emails automatically from the process control events. With Azuqua, we can get specific information from the emails and put it in a Google Sheets table to then generate reports with trend charts, etc for the customer. All this data gets refreshed in real time from the emails coming from the process control system.

The Azuqua platform originally was purchased by the services team to solve business requirements related to automated workflow and system integration. The success of the Azuqua platform within services attracted the IT team to the product who have since leveraged it across the whole organization including system critical processing.

This tool is being used to create targeted notifications and streamlining communications based on criteria as needed. It addresses a lot related to automation and reporting. It also helps us to communicate status and movement of certain KPIs in a clean and automated way. It works well with Smartsheet to become an advanced notification tool, whereas Smartsheet notifications are a little more limited.

We onboarded Azuqua to connect Google services with our project management software in our marketing department. We then scaled it across several other projects supporting other teams as we utilized other SaaS solutions. We were able to connect 2 disparate systems to send data from one to the other, eliminating duplicate data entry as well as keeping information in sync. By utilizing Azuqua we were also able to connect our DAM system to also be integrated. It has allowed us to be nimble as well as look avoid looking for that one tool solution in our tools ecosystem so that we can custom tailed our tech stack to our needs and connect them through Azuqua.

We use Azuqa in correlation with Smartsheet. We have multiple sheets across different departments and utilize Azuqa to communicate between those sheets such as schedule updates, job scope setups and billing alerts. Azuqa helps keep our information accurate within the departments keeping everyone on the same page.

Azuqua helps us connect the various applications and data sources we use on a daily basis to create crucial workflows for many of our business operations. It's used primarily by the operations team to kick off actions in Salesforce, for example, and to send reminder emails when necessary fields or items have not been completed to the proper owner.